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About the Event

Organised by Hague Conference on Private International Law (HCCH), the International Forum on the e-Apostille Programme (e-APP) is an event to discuss new technologies that can improve the operation and effectiveness of the document authentication process carried out under the HCCH Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (Apostille Convention).

In its 11th edition, the e-APP Forum will be held between October 16 and 18 in Fortaleza, Ceará

Programme

15:00 Registration

19:00 Solemn opening

  • Minister Humberto Martins
    National Corregidor of Justice
  • Christophe Bernasconi
    Secretary General, The Hague Conference on Private International Law (HCCH)

  • Judge Washington Luiz Bezerra de Araújo
    President of the Court of Justice of the State of Ceará

  • Maria Izolda Arruda Coelho's Cell
    Deputy Governor of the State of Ceará

  • Deputy José Sarto Nogueira Moreira
    President of the Legislative Assembly of Ceará State

  • Minister André Veras Guimarães
    Director of the Department of Security and Justice, Ministry of Foreign Affairs, Brazil

  • Claudio Marçal Freire
    President of the Association of Notaries and Registrars of Brazil

  • Paulo Roberto Gaiger Ferreira
    President of the Notary College of Brazil - Federal Council

  • Arion Toledo Cavalheiro Junior
    President, National Association of Natural Recorders

After the opening session, there will be a welcome reception.

10:00 HCCH Presentation: The essentials

For over a decade, e-APP has modernized the operation of the Hague Handout Convention for users and authorities. This introductory presentation will ensure that Forum participants have a common understanding of the fundamental components of the e-APP, the broader context of the Convention and the main results of previous editions of the Forum..

Speaker:

  • Brody warren
    Legal Advisor, HCCH

10:30 Expert Panel I: Global movement

In this opening panel, participants will hear from experts representing jurisdictions which have recently implemented the e-APP. The discussion will explore regional trends and, in particular, how the versatility of the e-APP allows it to continue to thrive in many different regions across the globe.

Moderator:

  • Christophe Bernasconi
    Secretary General, HCCH

Debaters:

  • Julie Remy (Belgium)
    Director of the Legalization Service, Federal Public Service for Foreign Affairs, Foreign Trade and Development Cooperation
  • Silvia Rivera Aguilar (Bolivia)
    Director General of Institutional Coordination and Legalization, Ministry of Foreign Affairs
  • Neil Frank R. Ferrer (Philippines)
    Assistant Secretary, Office of Consular Affairs, Department of Foreign Affairs

11:15 Expert Panel I: Questions and Answers

11:30 Coffee break

11:45 Expert Panel II: The Implementation Journey

This panel will provide a summary of the processes undertaken by the authorities as they prepare for e-APP implementation. Panel members will focus on preliminary considerations and concrete steps, based on examples where contracting parties have conducted comprehensive studies or sought to revise their national procedures to ensure effective implementation of e-APP services..

Moderator:

  • Marcelo Berthe (Brazil)
    Judge of the Court of Justice of the State of São Paulo

Debaters:

  • Christelle Hilpert (France)
    Director of the Office of Union Law, Private International Law and Civil Cooperation, Civil and Stamp Affairs Directorate, Ministry of Justice
  • Theophilus Rosario Martinez (Dominican Republic)
    Director of Document Legalization Division
  • Azharuddin (Indonesia)
    Deputy Director of International Law, Division of Central Authorities & International Law General Directorate of Administrative Legal Affairs, Ministry of Law and Human Rights

12:30 Expert Panel II: Questions and Answers

12:45 Group photo

13:00 Pause forlunch

14:00 Expert Panel III: Specific News and Challenges

The experts represented in this panel will be invited to review some of the latest e-APP practices among the contracting parties. The panel will also discuss some of the specific challenges that have arisen in the context of e-APP and in the wider operation of the Convention, with a view to laying the groundwork for the next Special Committee meeting..

Moderator:

  • William P. Fritzlen (United States of America)
    Supervisor Attorney, Citizen Service Abroad, Office of Consular Affairs, Division of Legal Affairs, State Department

Debaters:

  • Support of the Cross Tamayo Rodriguez (Chile)
    Advisor, Internal Working Group on Apostilles and Legalisations
  • Lorraine Chan (China)
    Principal Advisor to Assistant Government (International Organizations & Cooperation), Department of Justice, Hong Kong Special Administrative Region
  • Edeltraud Messner (Austria)
    Director of the Office of Legalizations, Federal Ministry for Europe, Integration and Affairs International Programs

14:45 Expert Panel III: Questions and Answers

15:15 Coffee break

15:30 Expert Panel IV: The Road Ahead

This expert panel will present how current and anticipated technological developments, including distributed accounting technologies, can transform current procedures for issuing, recording and verifying The Hague Handout. It will also explore the convenience and feasibility of other potential developments, such as a universal e-Register e-Register and exportable “model” system. Ultimately, this panel will seek to demonstrate that, despite new technologies, the Hague Convention will remain relevant for many years to come..

Moderator:

  • João Ribeiro-Bidaoui
    First Secretary, HCCH

Debaters:

  • Laura Pace (Argentina)
    Consular Technical Director, Consular Affairs Directorate, Ministry of Foreign Affairs and Worship
  • Hyoung-Goo Kang (Republic of Korea)
    Professor, Department of Finance, College of Business, Hanyang University
  • Selesitina Faamoe (New Zealand)
    Director of Staff, Births, Deaths, Marriages and Citizenship, Department of Interior Affairs

16:15 Expert Panel IV: Questions and Answers

16:30 HCCH Presentation: first day closure

Speakers:

  • Ignacio Goicoechea
    Representative for Latin America and the Caribbean, HCCH
  • Gustavo Monaco
    Professor of Private International Law at the University of São Paulo

20:00 Official Dinner No. “Espaço Coco Bambu por Toca”, Av. Virgilio Tavora, 511, Meireles, Fortress
Dinner transportation will be offered, returning to Hotel Gran Marquise at the end.

10:00 Official Launch of the Brazilian e-APP Platform

Speakers:

  • Hercules Benício (Brazil)
    Notary holder of the 1 Notary's Office Notary, Civil Registry and Protest of Securities of the Federal District
  • Karine Boselli (Brazil)
    Holder of the 18RCPN Registry Office of the Ipiranga Subdistrict / São Paulo

  • Bráulio Gusmão
    Assistant Judge of the CNJ Presidency

12:00 Closing Session

12:15 Pause forlunch

Parallel Sessions

14:15 Congress ANOREG

(for Brazilian notaries and registrars)

14:15 11 e-APP Forum Conclusions and Recommendations

(for international participants)

Speakers

Dr. Christophe Bernasconi
Secretary General, HCCH
Brody warren
General Counsel, HCCH
Minister Dias Toffoli
National Council of Justice, Brazil
Minister André Veras
Ministry of Foreign Affairs, Brazil
Claudio Marçal Freire
Association of Notaries and Registrars of Brazil
Paulo Roberto Gaiger Ferreira
Notarial College of Brazil
Arion Toledo Cavalheiro Junior
National Association of Natural Records
Hercules Benício (Brazil)
Notary and registrar in the Federal District, responsible for the pilot notary of implementation of the E-App Program in Brazil
Gustavo Monaco (Brazil)
Professor of Private International Law, University of São Paulo (USP)
João Ribeiro-Bidaoui
First Secretary, HCCH
Marcelo Berthe (Brazil)
Judge of the Court of Justice of the State of São Paulo
Christelle Hilpert (France)
Head of the Private International Law and Judicial Assistance Unit, Director of Civil Affairs and Seals of the Ministry of Justice
Silvia Rivera (Bolivia)
General Director of Institutional Coordination and Legalization, Ministry of Foreign Affairs
William P. Fritzlen (United States of America)
Supervising Lawyer, State Department
Gemita Riesco Avendaño (Chile)
Head of the International Department of Document Analysis and Validation, Consular Services Directorate, Ministry of Foreign Affairs
Lorraine Chan (China)
Deputy Principal Government Counsel (Acting), International Law Division, Department of Justice of the Hong Kong Special Administrative Region
Edeltraud Messner (Austria)
Head of the Consular Authentication Office, Federal Ministry of Europe, Integration and Foreign Affairs
Neil Frank R. Ferrer (Philippines)
Assistant Secretary, Office of Consular Affairs, Department of Foreign Affairs
Laura Pace (Argentina)
Director, Accounting and Technical Affairs Division, Department of Consular Affairs, Ministry of Foreign Affairs and Worship
Hyoung-Goo Kang (Republic of Korea)
Professor, Department of Finance, Business School, Hanyang University
Selesitina Faamoe (New Zealand)
Team Leader, Births, Deaths, Marriages & Citizenship, Department of Home Affairs
Julie Remy (Belgium)
Adida / Head of Legalization Service, Federal Foreign Office, Foreign Trade and Development
Theophilus Rosario Martinez (Dominican Republic)
Director of Document Legalization Division
Azharuddin (Indonesia)
Deputy Director of International Law, Division of Central Authorities & International Law
General Directorate of Administrative Legal Affairs, Ministry of Justice and Human Rights
Ignacio Goicoechea
Representative for Latin America and the Caribbean, HCCH
Karine Boselli
Civil Register in São Paulo

Organization

Hague Conference on Private International Law (HCCH)
The Hague Conference on Private International Law (HCCH) is an intergovernmental organization in the field of private international law, which manages several international conventions, protocols and soft law instruments. The Hague Conference was convened for the first time by Tobias Asser at 1893 in The Hague.

National Council of Justice
The National Council of Justice (CNJ)
is a Brazilian public institution that aims to improve the work of the judicial system in Brazil, especially with regard to control and administrative and procedural transparency. Its mission is to develop judicial policies that promote the effectiveness and unity of the Judiciary, oriented to the values ​​of justice and social peace.

Ministry of Foreign Affairs
The Ministry of Foreign Affairs of Brazil, also known as Itamaraty, is a body of the Executive Branch, responsible for advising the President of the Republic on the formulation, performance and follow-up of Brazil's relations with other countries and international organizations.

Association of Notaries and Registrars of Brazil (Anoreg / BR)
The Association of Notaries and Registrars of Brazil (Anoreg / BR) congregates more than 13 thousand offices distributed in all the states, Brazilian municipalities and in the majority of the districts, that employ directly and indirectly more than 500 thousand people. Among the objectives of the activity stand out: the guarantee of authenticity, safety and effectiveness to all legal acts. The national entity has the legitimacy, by the constituted powers, to represent all the specialties in any instance or court, operating in harmony and direct cooperation with other similar associations.

Notary College of Brazil (CNB-CF)
The Brazilian Notary College is the representative entity of more than nine thousand Brazilian notaries and congregates the notaries of notes and protests in each State. Its main purpose as civil society under private law is to collaborate with the Public Power in the improvement of notary services, evolving its performance and adding benefits to users in all corners of Brazil.

National Association of Registrars of Natural People (Arpen-Brazil)
Founded in September of 1993, in the city of Belo Horizonte (MG), the National Association of Registrars of Natural People (Arpen-Brasil) represents the Civil Registration Officers of Brazil, who serve the population in all Brazilian states, performing the main acts of a person's civil life: birth registration, marriage and death.

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