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Second day of The Hague International Forum focuses on e-APP exchange of experiences and advances

Representatives of the signatory countries of the Hague Convention presented the current scenario and new technology implementation projects.

Fortaleza (CE) - On its second day of programming, the 11 The Hague International Electronic Handout Program Forum It brought together representatives from some of the 117 convention signatory countries to discuss solutions, present the current scenario of the venue and exchange experiences on the feasibility of implementing certain solutions.

Thursday's start of work (17.10) came with the presentation of Hague Conference on Private International Law (HCCH) legal adviser Brody Warren, who detailed the procedures for the apostilate and explained the so-called categories e-register, a grouping of electronic records that are part of e-App.

“We start with the Basic category, that is, a mere confirmation that a handout is in accordance with the data entered by the user. Then the Intermediate category, which in addition to the general document information has a visual comparison with another similar document, and finally the Advanced category, which includes data confirmation, visual comparison and a digital verification. ”

Following Warren's speech, the first expert panel of the day, called Global movement, and mediated by HCCH Secretary General Christophe Bernasconi. This debate was attended by representatives of jurisdictions that recently implemented the e-App, such as Belgium, Bolivia and the Philippines.

Director of the Legalization Service, Federal Public Service for Foreign Affairs, Foreign Trade and Development Cooperation of Belgium, Julie Remy spoke about the eLegalization Project, an integral part of e-App in the country for the legalization and apostillation of documents.

“First, you need to register on a website, upload the document. Additional information about the applicant for legalization should be mentioned. The legalization service then checks the document and, if it is not possible to do so, the requester will receive a message explaining about the problem and how to solve it. If all is ok, the requester will receive an electronic payment request. Upon receipt of payment, the department will then send the e-handout, e-legalization or paper legalization ”.

Silvia Rivera Aguilar, Director General of Institutional Coordination and Legalizations, Bolivian Ministry of Foreign Affairs, spoke about the Integrated Apostillate System (SIA), implemented in the country in May of 2018.

"It is a simplified solution in which we use the information and communication technologies already in use in the country, promoting easy access to services, the facilitation of digital documents and signatures, reducing the use of paper and time."

Assistant Secretary, Office of Consular Affairs, Department of Foreign Affairs of the Philippines, Neil Frank R. Ferrer, spoke about the composition itself of the country's printed apostille model.

“The paper is printed by a government security agency, is chemically treated and has QR Code and access with biometrics. In November, we will have some improvements such as the QR Code that can be accessed online and offline, as well as other security add-ons. ”

The second panel of the day, The Implementation Journey, was moderated by Judge of the Court of Justice of the State of São Paulo (TJ-SP), Marcelo Berthe, and attended by the director of the Office of Union Law, Private International Law and Civil Cooperation, Directorate of Civil Affairs and Stamps of France Christelle Hilpert; from the Director of the Dominican Republic's Document Legalization Division, Teófilo Rosario Martínez and the Deputy Director of International Law, Division of Central Authorities & International Law, General Directorate of Administrative Legal Affairs, Indonesian Ministry of Law and Human Rights, Azharuddin.

Panelists particularly addressed the challenges of implementing the e-book and emphasized the importance of exchanging experiences, as the challenges can vary greatly from country to country.

“I believe that an event that brings together the notary and registration parties is fundamental. This is an opportunity to highlight both our strengths and weaknesses and learn from others' practice, ”said Teófilo Rosario Martínez of the Dominican Republic, who acceded to the Hague Convention more than ten years ago.

The third panel, Specific News and Challenges, was moderated by the United States Department of State's Attorney General for Foreign Citizens' Service, Office of Consular Affairs, Legal Affairs Division, William P. Fritzlen. Participants were the GIT advisor to the Apostille and Legalizations of Colombia, Amparo de la Cruz Tamayo Rodriguez; Principal Advisor to the Assistant Government (International Organizations & Cooperation), Department of Justice, Hong Kong Special Administrative Region, Lorraine Chan; and Director of the Office of Legalizations, Federal Ministry for Europe, Integration and International Affairs, Edeltraud Messner.

“At least 60% of the documentation made in Colombia today has no human intervention in its elaboration. This is the result of a permanent work and it is a struggle of the country today ”, emphasized Amparo.

In Edeltraud Messner's view, the holding of an event such as the 11 The Hague International Electronic Handout Program Forum lets you see which steps have already been taken, which are still missing and summarized the history of the handout in Austria.

“We have been signatories since 1968, so we are relatively old. It is a job that makes life easier for citizens and service providers. Implementing electronic legalization is an even greater advantage, saving many steps. It's a service for people. ”

The 4 panel, The Road Ahead, presented current and anticipated technological developments, including distributed accounting technologies that can transform current procedures for issuing, recording and verifying The Hague Handout. The moderation was from HCCH's first secretary, João Ribeiro-Bidaoui, and the debate was held between the Consular Technical Director, Consular Affairs Directorate, Argentine Ministry of Foreign Affairs and Worship, Laura Pace; Professor of Finance Department of Hanyang University College of Business, South Korea, Hyoung-Goo Kang; and Director of Birth, Death, Marriage and Citizenship, New Zealand Department of Interior Affairs, Selesitina Faamoe.

“We acceded to the Hague Convention in June 2007 and that same year we already implemented an apostille system. In 2016, we designed a second system and now have an electronic record. And since June 2019, we have started applying the blockchain for consular legalizations and cooperating with at least 14 financial institutions in the country, ”summarized Hyoung-Goo Kang.

The day of activities ended with a debate between HCCH representative for Latin America and the Caribbean, Ignacio Goicoechea, and Professor of Private International Law at the University of São Paulo, Gustavo Monaco.

“Whenever a new member arrives in a group that is already organized, it is possible to reorganize in the face of what is happening. Brazil, after a long time, began to accept apostilated documents because there was an interest on the part of Brazilian society. Then we started to apostilate too, ”said Monaco.

“The main purpose of these panels is to discuss what has never been said and to offer solutions to adapt briefly, providing a user and technical security scenario,” said Goicoechea.

In order to discuss new technologies that could improve the operation and effectiveness of the document authentication process carried out through the Foreign Public Documents Handout Convention (Handout Convention), the International e-Handout Program Forum (e-App ) of The Hague is carried out periodically by HCCH.

Source: Press office

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